Self-Inspection Checklist

Office Safety

Click on Title for Printable PDF

 

Date Inspected _____________  Date Completed _____________  Completed By ______________________

 

 

CHECKLIST

NEEDS

TO BE

ADDRESSED

SATISFACTORY NOT APPLICABLE 
 Are all work areas clean, sanitary, and orderly?      
 Is there adequate lighting?      
Do noise levels appear high?       
Is ventilation adequate?       
Are aisles and passages free of stored material that may present trip hazards?      
Are tile floors in places like kitchens and bathrooms free of water and slippery substances?       
Are carpet and throw rugs free of tears or trip hazards?       
Are hand rails provided on all fixed stairways?       
 Are treads provided with anit-slip surfaces?      
Are step ladders provided for reaching overhead storage areas and are materials stored safely?       
 Are file drawers kept closed when not in use?      
Are passenger and freight elevators inspected annually and are the inspection certificates available for online review?      
Are pits and floor openings covered or otherwise guarded?      
Are standard guardrails provided wherever aisle or walkway surfaces are elevated more than 48 inches above any adjacent floor or the ground?      
Is any furniture unsafe or defective?       
Are objects covering heating and air conditioning vents?       
Are employees advised of proper lifting techniques?       
Are workstations configured to prevent common erongomic problems?      
         Chair height allows employees' feet to rest flat on the ground with thighs parallel to the floor?      
         Top of computer screen is at or slightly below eye level, keyboard is at elbow height.      
 Are mechanical aids and equipment, such as: lifting devices, carts, dollies provided where needed?      
Are employees surveyed annually on their ergonomic concerns?       
Are established emergency phone numbers posted where they can be readily found in case of emergency?       
Are employees trained on emergency procedures?       
       

ELECTRICAL SYSTEMS

(Please have your maintenance person or electrician accompany you during this part of the inspection)
   

 Are all cord and cable connections intact and secure?      
 Are electrical outlets free of overloads?      
Is fixed wiring used instead of flexible/extension cords?       
Is the area around electrical panels and breakers free of obstructions?       
Are high-voltage electrical service rooms kept locked?       
Are electrical cords routed such that they are free of sharp objects and clearly visible?      
Are all electrical cords grounded?       
Are electrical cords in good condition (free of splices, frays, etc.)?       
Are electrical appliances approved (UL)?       
Are electric fans provided with guards of not over one-half inch, preventing finger exposures?
     
Are space heaters UL listed and equipped with shutoffs that activate if the heater tips over?      
Are space heaters located away from combustibles and properly ventilated?       
In your electrical rooms are all electrical raceways and enclosures securely fastened in place?       
Are clamps or other securing means provided on flexible cords or cables at plugs, receptacles, tools, equipment, etc., and is the cord jacket securely held in place?      
Is sufficient access and working space provided and maintained about all electrical equipment to permit ready and safe operations and maintenance? (This space is 3 feet for less than 600 volts, 4 feet for more than 600 volts)      
MATERIAL STORAGE   
Are storage racks and shelves capable of supporting the intended load and materials stored safety?      
Are storage racks and shelves capable of supporting the intended load and materials stored safely?      
Are storage racks secured from failing?       
Are office equipment stored in a stable manner, not capable of falling?       

This Office Safety Checklist is NOT all-inclusive.  You should add to it, or skip parts that are not applicable to your office.  Carefully consider each item, and refer to OSHA 1910 for complete and specific laws for employers that may apply to your work environment. OSHA Compliance Training for Employees in Office Environments is a helpful tool to get your employees involved in the office health safety program.